Google Keep is a very nice note taking app. It is very light and therefore it can be used on almost every device where you can run Google Keep. It has a tasks list feature that allows you to create lists with checkboxes. When you check the checkbox the list item is marked as “checked”.
As you can see above the checklist item appears checked, stricken out and also greyed out. By default, all the checked items are moved to the bottom, but you can go to the settings and instruct Google Keep not to move the checked items (completed tasks) to the bottom and instead, keep them as checked and marked at the same place. This way you can keep track of the tasks you are completing. Anyway, this is just a visual preference.
Why not use something like ToDoist or WunderList for task and schedule management?
Yes, you can use them and I have used ToDoist for many years. Read my quick review of Todoist, the GTD -based task management app. Even WunderList is good. The only problem that troubles me while using the above-mentioned schedule and task-management tools is that they move the completed tasks to another place – they are not visible in your main tasks list. I find this annoying and this is a major reason why I’m not using ToDoist and WunderList. When I am completing tasks, I need to have those completed tasks in front of me, properly marked. Another reason why I’m not using them is that you cannot visit previous dates to see what was accomplished and what was left. You can achieve this with the combination of Do.Any and Cal but I don’t like the Do.Any interface.
These days I’m using OneNote to keep my schedule. In this blog post where I have compared OneNote and Google Keep, under the section “Why I use OneNote” I have briefly explained how I manage my schedule using OneNote.
OneNote is heavy and I have realized it is sluggish when it comes to using it on my tablet and smartphone. But since I’m mostly working on a PC, I don’t face much problem.
Using Google Keep to maintain your schedules and tasks
Google Keep on the other hand is very light. It works like a charm on my mobile phone. It also works on my tablet. It syncs immediately. And the same scheduling method that I use in OneNote can more or less be used in Google Keep.
A good thing about OneNote is that there is no clutter on the current screen. It’s like opening a notebook. There is just that particular page that you want to see. In Google Keep, all the notes that you have created are there, right in front of you.
But anyway, this problem can be solved using labels.
As you know, you can assign labels to individual Google Keep notes so that you can quickly find them. If you go to the menu (on your PC, the three horizontal lines on the left, at the top) you can see the list of all the labels you have created so far. Click on a particular label and you can see all the notes belonging to that label. You can assign multiple/unlimited labels to a note.
Here is how I have applied the same methodology that I use in OneNote, in Google Keep, to maintain schedules and tasks.
Suppose I want to create a tasks list for today – December 27, 2016.
- I create a new “List” note in Google Keep and name it as “December 27, 2016”
- I enter all the tasks for this date
- I assign two labels to it: “Schedule” and “December 2016”
- For extra embellishment, since I save all sorts of notes in Google Keep, I select the colour yellow for my scheduling notes
For me, a schedule has 4 major attributes:
- Something that tells you that it’s a schedule
- The month and the year for which the schedule is being created
- The particular date for which the schedule is being created
- The actual schedule – the tasks list
All these attributes are available in Google Keep. And you can keep your completed tasks right in front of you so that you have an idea of what all has been achieved.
Presented below is the graphical representation of how you can maintain your daily schedule using Google Keep.